Form Center

2. As found in the Saratoga Springs Public Library’s Planning & Policy Manual, the mission of the Library is “to improve the quality of life for all citizens of our community by providing resources and services that enhance and contribute to individual knowledge, enlightenment, and enjoyment, while creating a sense of community which fosters a love of learning and reading.” 

   Our Long Range Plan begins with the following values: 1. We will develop programming, enhance our collection, and expand our services based on our community’s needs and as available funding and resources allow when directed by the City Council. 2. We will provide a comfortable and safe learning environment. 3. We will treat all of our customers equally, enforcing the same policies and guidelines with individual customers. 4. We will support equality, diversity, and inclusion for our residents while remaining politically neutral. 5. We will work with the City Council, Library Board, donors, and other funders to use funding effectively, keeping our community’s needs in mind. 

   As we settle into our new space new programs or program requests will not be considered until September of 2026.

   Thank you for your interest in programming. Please fill out this Proposal for Programs with the information from the Library’s Planning & Policy Manual in mind.

6. First Name*
7. Last Name*
9. Phone Number*
10. Email Address*
12. Organization Name (If applicable)
14. Name of proposed program:*
18. 1. About the program
20. Describe the purpose for this program: *
22. What is the intended audience?*
24. Provide a general summary of the program; please include how it aligns with the information from the Library’s Planning & Policy Manual. *
28. 2. Roles and responsiblities

    Please complete the table, using the prompts in brackets for guidance.

30. Role*
    -- Select One --Program PlannerProgram LeadAdditional helper (if needed) Additional helper (if needed) Additional collaborators
31. Name*
32. Tasks*
34. Role
    -- Select One --Program PlannerProgram LeadAdditional Helper (if needed)Additional Helper (if needed)Additional collaborators
35. Name
36. Tasks
38. Role
    -- Select One --Program PlannerProgram LeadAdditional Helper (if needed)Additional Collaborators
39. Name
40. Tasks
42. Library Role*
    -- Select One --Library Staff
43. Library Responsibilities

    Program support

44. Library Tasks

    Create & schedule digital advertising; book room; create registration if needed; set up and break down room

48. 3. Scheduling

    Calculate 1 hour of library staff time for each 30 minute period of a program to account for staff time related to marketing, registration, room setup, etc. 

    
    

50. Specify day, month, and/or quarter: *

    1. One Time
    2. Weekly
    3. Every Other Week
    4. Monthly
    5. Quarterly
51. Specific Date
53. Projected Library staffing need:*

    Note: every program will require a library staff member present for the entirety of program, plus a minimum of an additional half hour (15 minutes before and after program) 

54. Projected volunteer need: *
58. 4. Tasks and expectations

    Outside of advertising, setting up and breaking down the program space, list all expected tasks needed to plan, prepare, and present the program. The responsibility to complete these tasks falls on the applicant. 

60. Task List*
64. 5. Tools and resources

    Detail all tools or resources necessary for the program. 

66. List*
70. Evaluation

    Staff meet quarterly to evaluate program proposals. 

    If a program is chosen all individuals over the age of 18 must fill out a volunteer application, pass a backgound check, and attend a mandated child abuse reporter training. 

    Evaluation criteria includes: Alignment with Library needs, sustainable infrastructure, transparent process with clear steps.

72. First and Last Name*

    *Type Your Name (By typing your name and clicking the Submit button below, you agree to the terms listed above) 

Leave This Blank:


74. 1. Receive an email copy of this form.
75. Email address

    This field is not part of the form submission.

76. Submit

* indicates a required field